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Questions Event Planners Should Ask When Selecting Venues.


06/23/2017 Facebook Twitter LinkedIn Google+ Event Planning Tips


Vital Questions Every Event Planner Must Ask

Catering halls are excellent locations for large events like weddings, parties, corporate meetings, and showers. They offer superabundance benefits, including providing meals, drinks, seating room for a DJ and dance floor, and much more. Whether you’re planning your next large event, or a smaller and dear gathering, consider contacting catering halls in your area as potential venues.

Expert event planners have a handful of questions they ask every venue they’re considering when they begin the planning process, we share their skills with you to help you along the way.

Which dates are available?   

At the initial stages of planning, you will have an idea of a month or time of the year you’re considering. Depending on how far in advance you’re planning, and what time of the year it is, you might have limited choices. The best rule of thumb is to call as early as possible to reserve your space, particularly if you’re hoping to have your party around the holidays. Otherwise, you might need to be prepared that you will have to consider a weeknight or off-peak options.

How many people can the venue accommodate?

Whether you’re planning a large party or a small gathering, it’s important to ask for catering halls and how many guests they can accommodate. This question will also open up the discussion for additional rooms or one that isn’t mentioned. Many venues offer smaller, more intimate facilities in addition to large banquet rooms which have something to fit both your needs and your budget.

How much is the rental fee and the inclusion?

Are there price-cut for the off-peak or weekday events?

It’s important through the planning process to always be mindful of your budget, to ask these questions up front help you to plan properly. The answer to these questions will also give you useful information for bargaining, as it’s possible that your venue of choice will offer to abandon the rental fee with a minimum dining purchase, or have a price-cut available for an off-peak time.

What is the nullification approach?

It is certain that no one will ever want to call off event this is an important question to ask so that you understand what will happen to your down payment, if you will sustain any extra fees. This is also a great question to ask if you’re planning in advance and are still researching possible venues. If you are hoping to secure space on a very popular date, you should hold space at one venue while you’re still doing research if you won’t be disappointed.

Is there any eventuality plan (for outdoor space)?

If you are selecting a pretty outdoor as your venue, be sure to ask what happens in the case of bad weather. Many catering halls will have alternate options with the ability to accommodate you, and it’s worth knowing in case of a happening. These tips should have you well on your way to choose the right space for your upcoming event. Whenever you’re selecting a potential vendor, ensure you ask a lot of questions and get all your final proposals in paper to enable you compare and contrast to make the final decision for your needs and budget.